Southern Indiana Region
Sports Car Club of America, Inc.
By-Laws
An Indiana Corporation
Post Office Box 1112
Evansville, Indiana 47706
ARTICLE I: NAME, PURPOSE, EMBLEM, CORPORATE SEAL,
PUBLICATION
SECTION 1 -- NAME
The name of the club shall be The Southern Indiana Region of the Sports Car Club of America, Inc., hereinafter referred to as the Club.
SECTION 2 -- PURPOSE
The nature of the activities to be conducted and the purposes to be promoted and carried out are as follows: To promote interest in sports cars and other fine automobiles and to encourage their safe and skillful operation by developing, arranging, and regulating closed-circuit road racing, rallying, and other forms of automotive competition, by dissemination of information through news releases and Club publications, and related social and recreational activities for the instruction and enjoyment of its members. The Club shall sponsor such events and carry on such activities in the following counties of Indiana: Knox, Daviess, Martin, Gibson, Perry, Warrick, Spencer, Vanderburgh, Posey, Dubois, and Crawford; and the following counties in Kentucky: Union, Henderson, Daviess, Hancock, Webster, McLean, Ohio and Hopkins at such place or places as may be determined by the Board of Directors of the Club; to rent, lease, purchase, hold, sell, and convey such personal and real property as may be necessary and proper for the purpose of carrying out the purposes of this corporation and to do any and all things necessary and incident to the operation of the Club.
SECTION 3 -- EMBLEM
The Club emblem shall incorporate the emblem of the national organization of the Sports Car Club of America in the lower left-hand corner of an outline of the State of Indiana. Along the left-hand border of the State's outline shall be a checkered flag stripe. The words "Southern Indiana Region" shall be contained within the borders of the Indiana state outline. An example of this emblem is pictured in the upper left-hand corner of page one.
SECTION 4 -- CORPORATE SEAL
The corporate seal shall be circular in form, being inscribed with the name of the Club and the word "Indiana." The Secretary, with the approval of the Regional Executive or Treasurer, may change the form of the seal at any time.
SECTION 5 -- PUBLICATION
PIT STOPshall be the official publication of SIR/SCCA, Inc. and shall be published at least once a
month. PIT STOP shall provide notification of meetings and events, and list official results of all
regional competition activities.
SECTION 1 -- MEMBERSHIP CATEGORIES
Active membership in the Club shall be restricted to members of the SCCA. Prospective members shall be deemed acceptable upon receipt of a completed application and payment of annual dues and fees as may be required. When membership and related privileges are restricted by age, member age will be determined by age at date of membership application, and at annual renewal date.
Various categories of membership are:
Active --
Enjoys all rights and privileges of SCCA nationally and SIR locally. Entitled to vote, stand for office, and enter events for points and trophies.
Spouse --
Enjoys all rights and privileges of SCCA nationally and SIR locally. Entitled to vote, stand for office, and enter events for points and trophies.
Junior --
Restricted to 16, 17, and 18 year olds. Enjoys all rights and privileges of SCCA nationally and SIR locally. Entitled to vote, stand for office, and enter events for points and trophies.
Family --
Restricted to immediate family members living within the same domicile (including students attending school away from home). All family members aged 16 and over enjoy all rights and privileges of SCCA and SIR. Family members under age 16 are not allowed to vote, stand for office, or enter events for classification, points, or trophies.
Associate --
Not required to join SCCA nationally. Associate members will receive PIT STOP but will not be allowed to vote, stand for office, nor enter events for classification, points, or trophies.
SECTION 2 -- DUES
The annual dues for membership in SIR shall be established each year by vote of the members at the September meeting. Payment of dues shall be made in the manner prescribed by the national office of the SCCA. Dues are payable on the member's anniversary date.
SECTION 3 -- EXPULSION
Membership will automatically lapse for non-payment of dues thirty (30) days after due date. Any member may be suspended until the next annual meeting for infraction of the Club rules by vote of a majority of the Officers of the Club or for other cause if a majority of the Officers shall deem such suspension to be in the best interest of the Club. Upon such suspension the member shall be given a reasonable opportunity to be heard thereon.
Any member suspended as provided above may be presented at the next annual meeting for expulsion and shall be expelled if a majority of members present and voting vote to expel him. The vote shall be by secret ballot.
SECTION 4 -- RESIGNATION
Any member may resign by directing a letter of resignation to the Secretary. His resignation shall
be effective on receipt, provided all indebtedness to the Club is paid.
SECTION 1 -- REGULAR MEETINGS
The regular meetings shall be held on the second Tuesday of each month at such place as the Regional Executive may direct. Regular meetings may be rescheduled provided written notice is printed in PIT STOP one month prior to the alternate date. If a regularly scheduled meeting must be cancelled by the Regional Executive for any reason, the cancelled meeting must be rescheduled to occur within fourteen (14) days. Members shall be notified in writing of the date and place of the rescheduled meeting.
SECTION 2 -- ANNUAL MEETING
The annual meeting of the members shall be held on the second Tuesday of November for the purpose of electing Officers and to transact such other business as may come before the meeting.
SECTION 3 -- SPECIAL MEETINGS
Special meetings of the members may be called by the Regional Executive or by a majority of the Officers.
SECTION 4 -- NOTICE OF MEETINGS
A written or printed notice, stating the place, day, and hour of the monthly membership meeting, shall be given by the Secretary, or included in the calendar of events published by PIT STOP to each member by mailing to the address appearing upon the records of the Club.
SECTION 5 -- QUORUM
At all meetings of the members, one-quarter of the members shall constitute a quorum.
SECTION 6 -- ALLOWABLE ACTIONS
All action, except amendment of the Articles of Incorporation, amendment of the By-Laws, and
election of Officers of the Club, shall be by a majority of those present and voting. Voting by proxy
or absentee ballot shall not be allowed except with the approval of the majority of the Officers in
accordance with the rules they prescribe and with notice to all members.
SECTION 1
The elected officers of the Club shall be a Regional Executive, an Assistant Regional Executive, a Secretary, a Treasurer, an Activities Chairman, an Assistant Activities Chairman, and a PIT STOP Editor. They shall serve for one year or until their successors are elected and qualified.
SECTION 2
The above-named Officers duly elected at the annual meeting and the Advisor to the Board shall constitute the Board of Directors of the Club with all the power of Directors and each individual person shall possess one vote.
SECTION 3
In case a vacancy shall occur in any of the said offices, the Board of Directors of the Club shall elect a person to fill the said vacancy until the next annual meeting. Should there become a need to fill a vacancy in the office of Advisor to the Board, such replacement shall have recently served on the Board of Directors.
SECTION 4
Nomination of Officers for the coming year shall take place at the October meeting.
Election of Officers shall take place at the November meeting, and shall be by written ballot. The Secretary shall supervise the tallying of the ballots on hand at the November meeting and report the results to the membership at that meeting. The Board of Directors shall appoint additional members of the Club to assist the Secretary in the tallying of the ballots. If the Secretary is unable to perform this function, either because of absence or for reasons of conflict of interest, then the Board of Directors will appoint another Officer of the Club to supervise the vote tally. At no time shall any member of the Club whose name appears on the current ballot or who shall be serving on the subsequent year's Board of Directors be allowed to serve on the vote tallying committee.
All ballots issued to members shall contain a place for each voter to sign and print his name, which shall be removed from the ballot prior to tallying and which does not reveal how the ballot is cast before the name is removed.
Ballots shall be mailed, by the Secretary, to members eligible to vote, at least two weeks prior to the date of election. Election of Officers shall be by a majority of the members casting ballots.
Officers shall be installed at the December meeting.
SECTION 1 -- REGIONAL EXECUTIVE
The Regional Executive shall preside at all meetings of the members and Officers and shall perform the duties usually appertaining to this office. The Regional Executive may call special meetings of members under the provisions of Article III, Section 3. The Regional Executive shall be the Chief Executive Officer of the Club and, in addition, shall hold the office of Advisor to the Board during the year immediately following the expiration of the term as Regional Executive.
SECTION 2 -- ASSISTANT REGIONAL EXECUTIVE
In the absence of the Regional Executive or in the case of death, resignation, or inability to act, the duties usually appertaining to that office shall be performed by the Assistant Regional Executive.
SECTION 3 -- SECRETARY
The Secretary shall attend all meetings of the members and Officers and shall record all minutes and votes in a book kept for that purpose. The Secretary shall keep an up-to-date roll of all Club members. The Secretary shall give all notice of meetings of the members required by law or these By-Laws and shall perform all duties incident to this office, required by law or by the majority of the Officers. The Secretary shall be responsible for notifying new members of their acceptance. The Secretary shall have custody of the Corporate Seal and the Club's records. In the absence of the Secretary from any of said meetings, a Secretary pro-tempore shall be appointed by the presiding Officer.
SECTION 4 -- TREASURER
The Treasurer shall, subject to such conditions and restrictions as may be made by the Officers, have custody of all monies, debts, obligations belonging to the Club debts. All contracts, checks, drafts, notes or any other orders for payment of money shall be signed in the name of the Club by the Treasurer. The Treasurer shall give bond, at Club expense, if required by the Officers. The Treasurer shall give a report on the financial status of the Club at the annual meeting and, if so requested, at any other meeting of the Officers. No obligation, debt, or other liability shall be incurred by the Treasurer without the specific prior approval of the majority of the Officers. A majority of the Officers may appoint an Assistant Treasurer to act in the absence or incapacity of the Treasurer.
SECTION 5 -- ACTIVITIES CHAIRMAN
The Activities Chairman shall be responsible to arrange for the occurrence of all regional competition activities, i.e., rallies, solo events, races, etc. The Activities Chairman shall maintain regional point standings, supervise and aid each Event Marshal, keep all official records and results for all regional competition activities, and any other duties as prescribed by the Competition Regulations.
SECTION 6 -- ASSISTANT ACTIVITIES CHAIRMAN
The Assistant Activities Chairman shall assist the Activities Chairman.
SECTION 7 -- PIT STOP EDITOR
The PIT STOP Editor shall be responsible for the publication of the monthly publication, PIT STOP.
SECTION 8
The Board of Directors shall formulate and adopt all amendments and/or addendums to the
Competition Regulations.
The Regional Executive and/or Board of Directors shall outline the duties and responsibilities of
such committees. All reports or action taken by a committee must be voted on by a majority of the
entire committee.
The fiscal year of the Club shall be from January 1 to December 31.
All persons or corporations extending credit to, with, or having any claim against the corporation or
the Officers shall look only to the funds and property of the corporation for payment of any such
contract or claim or for the payment of any such debt, damage, judgment, or decree, or any other
money that may otherwise become due or payable to them from the corporation or the Officers, so
that neither the members of the corporation not the Officers present or future, shall be personally
liable therefore.
AND BY-LAWS
The Officers of the Club, or twenty percent (20%) of the members in good standing by written petition submitted to the Secretary, may propose an amendment to the Articles of Incorporation of the By-Laws.
At the January membership meeting, the Officers of the Club shall appoint a committee to review the By-Laws of the Club on an ongoing basis throughout the year. The By-Laws Committee will make a report to the membership at both the May and October meetings. At that time any and all proposed By-Law changes will be presented to the membership in written form.
Any proposed changes to the By-Laws must be presented to, or postmarked to, the Secretary and the By-Laws Committee at least one week prior to the May and October meetings. Ballots containing the proposed changes to the Articles of Incorporation or the By-Laws, shall be mailed to the membership in either the June monthly publication (PIT STOP, for changes proposed at the May meeting, or included with the written ballots for election of Officers, for changes proposed at the October meeting. In either case, ballots shall be mailed by the Secretary at least two weeks prior to the June (May proposals) and November (October proposals) meetings. Ballots for changes of the Articles of Incorporation of By-Laws, shall be tallied in the same manner as ballots for election of Officers of the Club (Article IV, Section 4).
A positive vote by majority of the voting members shall constitute approval, and the amendment(s)
shall be incorporated into the By-Laws.
| June 12, 1979 | Don Johnson |
| June 5, 1981 | Barry Schonberger |
| May 18, 1982 | Fred Pendley |
| January 1, 1986 | Fred Pendley |
| September 1, 1986 | Fred Pendley |
| May 1, 1990 | Fred Pendley |
| December 1, 1990 | Bob Sonntag |
| December 15, 1991 | Bob Sonntag |
| March 1, 1996 | Bob Sonntag |
| March 28, 1997 | Bob Sonntag |